How to Send Email using the Distribution Group
A distribution list, also known as a mailing list, is a collection of email addresses that allows you to email multiple people at one time. The members of a distribution group can often be managed dynamically, adding new users to receive email and removing others as necessary.
Replying to an incoming email that arrived via a distribution list can add complications as the from and return address will often be the individual user mailbox. It can be useful to send an email from a distribution group to provide both a consistent communication path and to ensure that further replies are delivered back into the distribution list.
The below steps would help you with the configuration of the server/client side for emailing from the distribution group.
Server Side –
Exchange Management Shell
Go to Exchange Management Shell and type the following command
Set-DistributionGroup “Distribution Group” –GrantSendOnBehalfto “User”
Add-ADPermission “Distribution Group” -User “Domain\User” -Extendedrights “Send As”
- Log into Active Directory Users and Computers
- Click on View – > Advanced Features
- Select Distribution Groups from the left side. The right side would display the available groups
- Right click the group you want to allow emailing from and click on Properties
- Click on the tab called Security
- Click on the “Add” button and select the users that needs the access to mail from the distribution group
- The users would be listed in the Group or User names
- Select the users and select Send as option and “Allow” the access
- Apply the settings and close the window
Outlook Client Side
- Open the Outlook and select New Email
- Click on the Options -> From button
- A new button called From would appear with a drop down box
- Click on the From button drop down list and select “Other E-mail Address”
- Select the distribution group the “Send As” access was provided
- The user would be able to send mails as well as respond to emails with this “From” ID.